WSU Alumni Association
Lewis Alumni Centre
PO Box 646150
Pullman, WA 99164-6150

509-335-2586
1-800-258-6978
Fax: 509-335-3299

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Planning

When to Make Your Request

Please make reservations at the Lewis Alumni Centre as soon as possible when planning your event. WSUAA can take reservations, depending on availability, 10 days out but need time to make sure all details are correct. WSUAA also requires to have a signed use agreement as well as a form of payment on file the day of your event, so time is needed to get that to the host for review. Please see Room Descriptions for cost of renting out a room.

How to Plan Your Event

First -  Contact the Lewis Alumni Centre for reservations at (509)335-2586 or email the Lewis Alumni Centre Coordinator, Rachel Becker, at rachel.becker@wsu.edu to learn about options for your event. The host may also begin the request process by completing this online form: Room Reservation Request.

SecondGather all the details of your event. Contact the Lewis Alumni Centre Coordinator for approvals (i.e., catering, furniture movement, alcohol service), how you would like the room setup, technical equipment and staffing needed to successfully facilitate your event. If the host needs to do a walk-through of the building to see the space please let WSUAA staff know as soon as possible.

Third - WSUAA likes all details to be finalized at least 10 working days prior to your event, this includes the event time, setup time and take down time needed, as well as when catering will be showing up. All setup and take down is the responsibility of the party using the room, the Alumni Centre staff does not offer these services. Payment and the signed use agreement are due to WSUAA the day of the event, or 1 day prior if the event begins at 8am. The Alumni Centre Coordinator likes to keep one point of contact for each event to avoid confusion.

Confirming Your Request

Once WSUAA has emailed you with the confirmation of availability, and received all details of your event, the Alumni Centre Coordinator will send you a use agreement. WSUAA requires you to look over the agreement, sign it and send it back and that will be the confirmation of your reservation. We do ask that you make contact with us the week of your event as a final confirmation. 

If You Need to Make a Change

If details need to be adjusted, please contact the Alumni Centre Coordinator as soon as possible. If the use agreement has already been sent to you, please call Rachel Becker at (509)335-2586, otherwise feel free to email her the new details. We will do our best to make the new accommodation request possible.

If You Need to Cancel

If the event is cancelled by the host less than three working days prior to the first date of use, the host may be responsible for one day's rental fee of the room indicated. WSUAA reserves the right to terminate a reservation immediately with no further liability by either the WSUAA or host in the event that the Alumni Centre must be closed due to fire, flood, vandalism or any other similar causes beyond the control of WSUAA.

     

Catering and Beverage Policy

The Alumni Centre food service area has a sink, refrigerator, small freezer, as well as a service elevator which provides access to the loading dock.

Food Service:

For sanitary reasons, guest cannot bring their own food. All events MUST be catered by an approved caterer with a Mobile Catering Permit for Whitman County, WA. The caterer is responsible for all setup, food serving, and all cleanup. Red sauces and red punch are not permitted due to the risk of stains.

Alcohol Service:

All alcohol service MUST be performed by a qualified bartender(s) trained to properly verify age and avoid over-service, and by employed by a licensed and insured vendor. A Washington State Banquet Permit is required when alcohol is served. All State of Washington drinking-age laws must be strictly followed. Red wine is permitted with prior approval from the Alumni Centre Coordinator (There is a $100 non-refundable cleaning fee whenever red wine is served).

Approved Caterers

To cater at the Lewis Alumni Centre, a caterer must have a Mobile Catering Permit from the Whitman County Department of Public Health.  

Click here for a list of approved caterers!


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